The process for your EFT Debit orders setup, is as follows:

1. Provide documents attached (outlined below);

2. Bank approval and registration of abbreviated name with the bank and PASA;

3. Settle the Surety Invoice for 10% of the total Expected Debit Order value for the month, for once the funds received; we can activate your account.

The process can take up to 4 (four) weeks for approval at our sponsoring banks and PASA (Payments Association of South Africa).

Documents to be completed, including the relevant Supporting documents required:

• Service Application Form (Select Debit Orders - EFT Debits) - For the abbreviated name - this will be seen on the Debit Order (DO) clients bank statement each month when the money is deducted (received);
• Debit Order On-Boarding Form, to be completed. (Please do not complete in instances referring to "For Office Use Only");
• ABSA User Pre-screening Assessment (including a list of supporting FICA)
  (see example form attached with comments);
• Nedbank Screening Document (including a list of supporting FICA)    
• (see example form attached with Guideline comments); 
• Debit Order (DO) Abuse letter - This is merely an acknowledgment of Payments Association of South Africa (PASA) clearing rules for both the NAEDO (Non-authenticated early debit order) and EFT PCH (Payment Clearing House) payment streams;
• Company Resolution, please place this on your company letterhead, complete accordingly and sign by all Directors (see form attached with comments); 
• Sample Mandate to be placed on your company letterhead; (if applicable);
• Pricing Quotation, to be signed by the merchant (see form attached)
• Your expected monthly volume - Once confirmed, we will generate an invoice for the surety*.
  It would be good to confirm this in the early stages of the application.

The following documents are required, to accompany the service application:

Please ensure the below documents to be provided are clear and legible

**Mandatory Documentation required, to accompany this Application Form:

1.      3 (three) Months Bank Statements, where collected funds will be credited to, (Bank Account must be in the name of the Customer);

2.      Certified Copy of Original VAT Registration Certificate;

3.      Certified Copies of Directors / Members Identity Documents;

4.      CIPC company / CC Registration Forms;

5.      Proof of Business Address; 

6.      Completed Debit Order Authorisation form for Rapid Pay Collect (Annexure C);

7.      Copies of Existing Signed Mandates (5 x ABSA Bank Client Mandates and 5 x Nedbank Client Mandates);

8.      Brochure / Marketing Material, comprehensively describing your product(s) and/or services;

9.      PSSF (Payment System Stakeholders) Registration Certificate, If Applicable;

10.      Company Resolution, Authorising the Company/Customer to enter contractual obligations with Rapid Pay Collect. (Template has been provided attached below, to be placed on your company letterhead.)

11.      Completed and Signed ABSA Pre-Screening Document, Signed by the Authorised signatory of the company as per the signed company resolution;

12.      Completed and Signed Nedbank Screening Document, Signed by the Authorised signatory of the company as per the signed company resolution.

13.      PASA Debit Order (DO) Abuse letter (UDOA) - This is merely an acknowledgment of the Payments Association of South Africa (PASA)             clearing rules for both the AEDO (Authenticated early debit orders) and EFT PCH (Payment Clearing House) payment streams.

14.      Copies of All Regulatory Body Certifications i.e. NCR, FSCA, CFDC, ADRA etc

Please email all the documents as requested above (including the completed and signed attachments) to: sales@rapidpaycollect.co.za

*How does the Surety deposit for Debit Orders work?

Required by our sponsoring banks, is the security to cover in the event of returns or losses -

To process debit orders, it is required that we keep a Surety deposit from you. This Surety deposit will be requested from you in the onboarding process.

The deposit should be at least 10% of your monthly processing volume (in ZAR).

If your monthly debit order volume exceeds the allowed volume as per your surety deposit, your debit orders will fail.

If you expect this to happen, i.e. because your total volume has increased, please contact banking@rapidpaycollect.co.za, so we can assist you in topping up your Surety deposit.

For your convenience, we have also attached our API Specifications document, for Debit Order Collections and Payments, for integration into your own software systems>>>> See attached API Technical Specification Document.